This is the gateway letter in a workplace accommodation conversation. You can use it to formally disclose your celiac diagnosis and request a meeting to discuss possible accommodations.
You are not committing to a specific accommodation yet. You are putting your employer on notice and opening what the ADA calls the interactive process, a good-faith back-and-forth about what might work for you and the team.
A short, collaborative letter that discloses your diagnosis, explains why it may be relevant to your role, invites a meeting, and offers medical documentation. The ADA generally requires employers with 15 or more employees to engage in this process in good faith; smaller employers may be covered by state or local law.
Answer a few questions and we assemble your letter
Address it to HR or your direct manager, depending on your employer's process. When in doubt, send it to both.
If you send it by email, request a read receipt and save the sent message with the timestamp. If you mail it, certified mail with return receipt establishes a delivery record.
If you receive no response, follow up by phone or in person after 5 to 7 business days.
- EEOC, Disability Discrimination and the ADA eeoc.gov/disability-discrimination
- ADA.gov, Reasonable Accommodation Resources ada.gov
- EEOC, How to File a Charge eeoc.gov · 1-800-669-4000
Template provided for informational purposes only. Does not constitute legal advice. Accommodation outcomes depend on employer size, role, jurisdiction, and individual circumstances. Consider consulting a licensed employment attorney or contacting the EEOC at eeoc.gov or 1-800-669-4000.