This is not an escalation letter. Use it as a polite check-in when an initial request has been pending for 7 to 10 business days with no substantive response.
The tone stays collaborative throughout, even if the wait has been frustrating. If you have received a formal denial rather than silence, that situation warrants an employment attorney's guidance before you send anything.
A short, patient letter that confirms your earlier request was received, asks about next steps or the expected timeline, and offers a meeting and additional documentation. It keeps the interactive process moving in good faith.
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Reference the exact date your original request was sent and how it was delivered.
Keep the tone patient and solution-focused, even if you are frustrated. If your request was denied rather than ignored, do not adapt this template without legal guidance.
A formal denial you believe was not made in good faith may need to be addressed through the EEOC charge process; charges generally must be filed within 180 to 300 days of the event, depending on your state.
- EEOC, Disability Discrimination and the ADA eeoc.gov/disability-discrimination
- EEOC, Time Limits for Filing a Charge eeoc.gov/time-limits-filing-charge
- EEOC, How to File a Charge eeoc.gov · 1-800-669-4000
Template provided for informational purposes only. Does not constitute legal advice. If your request has been formally denied and you believe the denial may not reflect a good-faith review, consider consulting a licensed employment attorney or filing a charge with the EEOC at eeoc.gov or 1-800-669-4000. Charges generally must be filed within 180 to 300 days of the relevant event, depending on your state.